GDPR Privacy Policy

Dated 2018 and under review.  
We are committed to safeguarding the privacy of our website visitors and service users
  • This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data. 
  • Our website sign up form uses privacy controls which affect how we will process your personal data. By using the privacy controls, you can specify whether you would like to receive direct marketing communications and limit the publication of your information 
  • In this policy, "we", "us" and "our" refer to the charity known as Sedlescombe Village Hall, charity number 305360 and also the activities undertake by the charity in the promotion and sustainment of Sedlescombe Screen.  
•How we use your personal data  
  • Those signing up for information, via the website form, for Sedlescombe Screen will only be contacted and sent information in respect of Sedlescombe Screen and the venue, Sedlescombe Village Hall.                  You are given the opportunity to unsubscribe at anytime and with each mailing. 
  • Personal data supplied by you and third party information supplied by you, with that third party’s permission (this permission is your responsibility and is gifted to us), for the purpose of hiring the hall either speculatively or in actuality will only be used for the purpose of ensuring that such hiring, or speculative hiring can be fulfilled by both parties in accordance with our booking form and procedure. 
  • We may disclose your personal data to any member of our group insofar as reasonably necessary for the purposes, set out in this policy. 
  • We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. 
  • Financial transactions relating to our services. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds.  
  • In addition to the specific disclosures of personal data set out in this section, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. 
•Retaining and deleting personal data 
  • Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. 
  • Notwithstanding the other provisions, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. 
•Amendments  
  • We may update this policy from time to time by publishing a new version on our website. 
  • You should check this page occasionally to ensure you are happy with any changes to this policy. 
  • We will notify you of significant changes to this policy by email or through the private messaging system on our website. 
•Your rights  
  • In this section, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights. 
  • Your principal rights under data protection law are: 
  • the right to access; 
  • the right to rectification; 
  • the right to erasure; 
  • the right to restrict processing; 
  • the right to object to processing; 
  • the right to data portability; 
  • the right to complain to a supervisory authority; and 
  • the right to withdraw consent. 
  • You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee. 
  • You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed. 
  • In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims. 
  • In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest. 
  • You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process
the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims. 
  • You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose. 
  • You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest. 
  • To the extent that the legal basis for our processing of your personal data is: 
  • consent; or 
  • that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others. 
  • If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement. 
  • To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal. 
  • You may exercise any of your rights in relation to your personal data by written notice to us OR by email: 
  • Sedlescombe Village Hall ℅ David Brabants, The Haven, Sandrock Hill, Sedlescombe, TN33 0QR [email protected]
• Our Details  
  • This website is owned and operated by Sedlescombe Village Hall • We are registered with the Charity Commission No 305306 
  • You can contact us: 
  • by post, to the postal address given above; 
  • by telephone, on the contact number published on our website from time to time; or 
  • by email, using the email address published on our website from time to time. 
• Data protection officer  • Our data protection officer's contact details are:  David Brabants, The Haven, Sandrock Hill, Sedlescombe, TN33 0QR [email protected]